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Prevue Extra | May 28, 2017
Safety & Security Top of Mind at Prevue’s Global Meeting Summit
Be Remembered: Brand the Dallas Skyline
Introducing Transforming Meetings Summit Aug 10-11 in Palm Beach
4 Developments Shared at Dominican Republic’s 2017 DATE Conference
5 Travel & Tourism Companies that Are Redefining CSR
Hyatt Triples Booked Revenue with Hyatt Convention Alliance
Thoughtful Contracts Can Protect Against Zika Damages
 
Zika, meetingss
Zika is a summer mosquito and does not survive in the winter.

Stefany Brown of Stefany Brown Event Management faced the Zika threat head on last May when she had to reschedule a 2,000-person event for a client in San Salvador, Brazil.

“In our case, Zika did not fall under force majeure. We ended up staying with our original resort and moving the meeting to September, which is the end of winter there. One thing people don’t realize is that Zika is very seasonal in the tropics. It’s a summer mosquito and doesn’t survive in the winter.”

As a precaution, she traveled to the venue ahead of time with some of the members of Ministry of Health to make sure there was no standing water. The Ministry, the Municipality of Bahia and the resort all went above and beyond to assist her. “In the end,” she says, “it all worked out fine.”

Other planners with already signed contracts have been forced to relocate their meetings altogether at a steep penalty. But those considering future meetings in tropical destinations can take steps to protect themselves. “Force majeure provisions are considered typical boilerplate, and therein lies their danger,” explains Jonathan B. Morton, litigation partner at K&L Gates in Miami. “Without a thoughtful analysis of the relevant risks and the tailoring of that boilerplate language to match those relevant risks, contracting parties run the risk that their force majeure provisions will fail to address the specific risks that are relevant to Zika.”

Morton suggests that planners consider including “epidemics and quarantine, which are typically not included in boilerplate contracts, as force majeure events and then defining the meaning of those terms.” Also, depending on the nature of the contract, he says, “the parties may decide that having an area declared by the CDC as an active local transmission zone is sufficient to excuse performance.” When a hotel wishes to shift the risk to the meeting planner, an alternative is for the hotel operator and event planner agree to share this risk.

For more information on Zika, contact the World Health Organization and the CDC.

Zika, meetingss
Zika is a summer mosquito and does not survive in the winter.

Stefany Brown of Stefany Brown Event Management faced the Zika threat head on last May when she had to reschedule a 2,000-person event for a client in San Salvador, Brazil.

“In our case, Zika did not fall under force majeure. We ended up staying with our original resort and moving the meeting to September, which is the end of winter there. One thing people don’t realize is that Zika is very seasonal in the tropics. It’s a summer mosquito and doesn’t survive in the winter.”

As a precaution, she traveled to the venue ahead of time with some of the members of Ministry of Health to make sure there was no standing water. The Ministry, the Municipality of Bahia and the resort all went above and beyond to assist her. “In the end,” she says, “it all worked out fine.”

Other planners with already signed contracts have been forced to relocate their meetings altogether at a steep penalty. But those considering future meetings in tropical destinations can take steps to protect themselves. “Force majeure provisions are considered typical boilerplate, and therein lies their danger,” explains Jonathan B. Morton, litigation partner at K&L Gates in Miami. “Without a thoughtful analysis of the relevant risks and the tailoring of that boilerplate language to match those relevant risks, contracting parties run the risk that their force majeure provisions will fail to address the specific risks that are relevant to Zika.”

Morton suggests that planners consider including “epidemics and quarantine, which are typically not included in boilerplate contracts, as force majeure events and then defining the meaning of those terms.” Also, depending on the nature of the contract, he says, “the parties may decide that having an area declared by the CDC as an active local transmission zone is sufficient to excuse performance.” When a hotel wishes to shift the risk to the meeting planner, an alternative is for the hotel operator and event planner agree to share this risk.

For more information on Zika, contact the World Health Organization and the CDC.

 

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Secrets Cap Cana Resort & Spa, Dominican Republic, DATE Conference, Dominican Annual Tourism Exchange, Punta Cana, Santo Domingo

4 Developments Shared at Dominican Republic’s 2017 DATE Conference

The Dominican Republic had a record year for tourism in 2016, with occupancy rates up 3 percent from 75 percent in 2015.

 

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El Nido Resorts, CSR, corporate social responsibility, sustainability, Celebrity Cruises, Malala Fund, JetBlue, St. Erwin's Hotel, Omni Hotels & Resorts

5 Travel & Tourism Companies that Are Redefining CSR

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Hyatt Regency New Orleans, Hyatt, Hyatt Convention Alliance, Hyatt Regency Seattle, convention alliances

Hyatt Triples Booked Revenue with Hyatt Convention Alliance

“Due to the collaboration among our hotels in the Hyatt Convention Alliance, we have seen booked revenue nearly triple from multiyear agreements over the last few years.”

 

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