10 Must-Have Apps for Planners

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Many of the apps on the list are free or under $5 to download.

The National Conference Center tapped industry professionals to come up with the following list of top apps for meeting and event planners (many of them free)…Have you downloaded these yet?

1. Eventbrite—Advertises that “if it’s happening out there, you’ll find it here.” Allows you to see events or create your own event, sell tickets, or check in attendees. You can even customize your seating plans for an event. Eventbrite is free.

2. Super Planner—Super Planner is a business app for the professional event planner. It provides a variety of planning tools, including calculators for venue capacity, staffing, catering, staging, projection and dance floor, as well as useful tips and planning recommendations. If you’re an event planner and want to keep all of your event information in one location, the $9.99 price tag for Super Planner will be worth it.

3. World Time Buddy—When you need to schedule a meeting in the future across different time zones, Time Pal will set the correct meeting times and send emails to participants. It’s free.

4. iClicker PowerPoint Remote—Turns your iPhone into a remote and lets you see your PowerPoint presentation on your phone screen. It also will record your presentation. You can exit the app to take a phone call and then return to the point in your presentation where you left off. Cost is $9.99 but try the “lite” version first for free and make sure it’s compatible with your phone.

5. Scanner Pro—Snap photos of multiple documents and use quick cropping, resizing and light adjustment before emailing them or saving them, or printing them. Scan receipts, white boards or paper notes or any multipage document. Cost is $2.99.

6. My Meeting Pro HD—Described as “for EVERYONE who wants better meetings.” The app has note-taking, planning, preparation and time keeping tools to keep meetings on-track. Powerful…with whiteboard (iPad only) and 2-hour audio recording capabilities – keeping notes organized. The app to help plan, conduct and document effective meetings. Cost is $2.99.

7. Evernote– Event planning is a team effort. This app can help you delegate and manage the event as a mobile filing system, organize everything from venue research, travel itineraries, and menus. Share notes and update seamlessly with the members of your team by syncing this app across multiple devices so that everyone will receive the latest information. The app is free.

8. Bizzabo—Promoted as “all the features you need for an awesome event.” Bizzabo will update an agenda and content in real time, generate social buzz as attendees share your event with their networks, increase revenue with sponsorship space on the app, amplify attendee engagement with in-app messaging, include everyone with a platform that works for almost every device, track your event’s success with analytics and social metrics. And, it’s free.

9. Heytell—Good internal communication is essential to a successful meeting and Heytell has the ability to turn phones essentially into walkie-talkies. This app is free.

10. Asana—Allows for teamwork without email. Put conversations and tasks together. Keep track of all of the details and communications. Founded by Facebook co-founder Dustin Moskovitz and ex-engineer Justin Rosenstein, Asana was initially designed to improve productivity of employees at Facebook. This app is free.

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Barbara Scofidio
Barbara Scofidio is editor of Prevue and heads up the Visionary Summits, our exclusive conference series targeting senior-level meeting and incentive planners. In 25 years of covering the industry, her articles have spanned topics ranging from social media to strategic meetings management. She is currently the media liaison for FICP's Education Committee and was the first member of the media ever to be invited to sit on a committee by GBTA, where she spent three years on the Groups and Meetings Committee. She has also been an active member of Site, chairing its Crystal Awards committee and acting as a judge. A familiar face at industry events, Barbara often leads panel discussions or speaks on topics close to her heart, such as green meetings or how the industry can help combat human trafficking. Barbara is based outside Boston, in Groton, Mass.

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